A. INVITIATION TO PROPOSE
Notice is hereby given that the Macon-Bibb County board of Commissioners will receive sealed proposals for Debris Removal Services (original plus 5 copies and Flash Drive) in the Procurement Department, Suite 308 of Macon City Hall, located at 700 Poplar Street Macon, Georgia 31201 until 12:00 o’clock NOON at the time legally prevailing in Macon, Georgia on Thursday, September 10, 2026, for EMA Debris Removal Services for Macon-Bibb County, Georgia
NO LATE RESPONSES WILL BE CONSIDERED
The names of responding firms will be publicly read on Thursday, September 10, 2026, at 2:00 o’clock P.M. in the Procurement Conference room, located at 700 Poplar Street Ste 308 Macon, Georgia 31201.
B. PURPOSE
Macon-Bibb County is soliciting proposals from qualified firms for debris removal, reduction, hauling, and disposal services, for debris resulting from hurricanes, tornadoes, ice storms, severe weather, and other natural or man-made disasters. The successful contractor shall provide all labor, equipment, materials, tools, transportation, permits, and incidentals necessary to perform the requested debris removal services in accordance with FEMA Public Assistance requirements and all appliable State, Federal, and Local regulations. This award is intended to serve as a [re-event and post-event debris removal contract.
C. DEFINTIONS
(1) Wherever the terms “Owner”, “County”, or “Macon-Bibb County” occur in these specifications, it shall mean Macon-Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County Board of Commissioners.
(2) Wherever the term “FEMA” occurs in these specifications it shall mean the Federal Emergency Management Agency.
(3) Wherever the term “GEMA” occurs in these specifications it shall mean the Georgia Emergency Management Agency.
(4) Wherever the term “work” occurs in these specifications, it shall mean the work as defined herein, including, all labor, materials, equipment, transportation, and supervision necessary to complete the contract.
D. PRE-BID CONFERENCE
A mandatory pre-bid conference is scheduled for Wednesday, September 19, 2026 @ 11:00 am, at Emergency Management. This pre-bid conference is mandatory. Deadline for submitting questions is Friday, August 21, 2026, at 3:00 p.m. All questions to be submitted by email only to Lhardwick@maconbibb.us. There will be a Zoom Meeting option below:
Macon-Bibb EMA is inviting you to a scheduled Zoom meeting.
Join Zoom Meeting
https://us06web.zoom.us/j/82609844442?pwd=MbPJDv8meHMJCOiqZxsUXRKOGxrc9Z.1&from=addon
Meeting agenda
https://docs.zoom.us/agenda/doc/fde8b9cb-b214-4d37-9d01-eb0b8ce46c1d?from=addon
Meeting ID: 826 0984 4442
Passcode: 893976
E. SOLICITATION DOCUMENTS
Announcement of this Request for Professional Services will be posted on the Macon-Bibb County Procurement website at www.maconbibb.us/purchasing and on the Georgia Procurement Registry at http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100. Addendum hereto will be posted on both websites. It is the responsibility of the Proposer to check the websites for updates and addendums to this Solicitation. All documents posted on the websites shall be included as solicitation documents and will be incorporated into any contract awarded by reference.
F. SUBMITTAL FORMAT AND REQUIREMENTS
Along with the required submitting documents included, bidders shall provide the following:
(1) Cover Letter
(2) Company Qualifications
(3) Disaster Experience
(4) Technical Approach Statement
(5) Key Personnel
(6) Financial Capability
The cost proposal form (to be submitted in a separate envelope from the technical proposal)
Proposals shall be submitted by mail or hand delivery by 12:00 pm (noon) of September 10, 2026.
The address for submittals is:
27-010-LH
Debris Removal Services
Macon-Bibb County Procurement Department
700 Poplar Street
Suite 308
Macon, Georgia 31201
27-010-LH Debris Removal Services-RFP