A. INVITIATION TO PROPOSE
Notice is hereby given that the Macon-Bibb County board of Commissioners will receive sealed proposals for Debris Monitoring Services (original plus 5 copies and Flash Drive) in the Procurement Department, Suite 308 of Macon City Hall, located at 700 Poplar Street Macon, Georgia 31201 until 12:00 o’clock NOON at the time legally prevailing in Macon, Georgia on Thursday, September 10, 2026, for EMA Debris Monitor Services for Macon-Bibb County, Georgia
NO LATE RESPONSES WILL BE CONSIDERED
The names of responding firms will be publicly read on Thursday, September 10, 2026, at 2:00 o’clock P.M. in the Procurement Conference Room, located at 700 Poplar Street Macon, Georgia 31201.
B. PURPOSE
Macon-Bibb County is soliciting proposals from qualified firms for debris removal, reduction, hauling, and disposal services, for debris resulting from hurricanes, tornadoes, ice storms, severe weather, and other natural or man-made disasters. The successful contractor shall provide all labor, equipment, materials, tools, transportation, permits, and incidentals necessary to perform the requested debris removal services in accordance with FEMA Public Assistance requirements and all appliable State, Federal, and Local regulations.
C. DEFINTIONS
(1) Wherever the terms “Owner”, “County”, or “Macon-Bibb County” occur in these specifications, it shall mean Macon-Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County Board of Commissioners.
(2) Wherever the term “FEMA” occurs in these specifications it shall mean the Federal Emergency Management Agency.
(3) Wherever the term “GEMA” occurs in these specifications it shall mean the Georgia Emergency Management Agency.
(4) Wherever the term “work” occurs in these specifications, it shall mean the work as defined herein, including, all labor, materials, equipment, transportation, and supervision necessary to complete the contract.
D. PRE-BID MEETING
A mandatory pre-bid conference is scheduled for Wednesday, August 19, 2026, at 10:00 am at Emergency Management. Deadline for submitting questions is August 21, 2026, by 3:00 p.m. All questions to be submitted by email only to Lhardwick@maconbibb.us.
There will be a Zoom Meeting option below:
https://us06web.zoom.us/j/84716077108?pwd=1MYsyd3BMfwJAUAZwMCWFFzZiTr01i.1&from=addon
Meeting ID: : 847 1607 7108
Passcode: 058986
Meeting Agenda: https://docs.zoom.us/agenda/doc/9a0ec14d-b642-4383-882c-9617dad33563?from=addon
E. SOLICITATION DOCUMENTS
Announcement of this Request for Professional Services shall be posted on the Macon-Bibb County Procurement website at www.maconbibb.us/purchasing and on the Georgia Procurement Registry. Addendums hereto shall be posted on the Georgia Procurement Registry. It is the responsibility of the Proposer to check the Macon-Bibb County Procurement website for updates and addendums to this Solicitation. All documents posted on the Macon-Bibb County Procurement website shall be included as solicitation documents and will be incorporated into any contract awarded by reference.
F. SUBMITTAL FORMAT AND REQUIREMENTS
Along with the required submitting documents included, bidders shall provide the following:
Cover Letter
Company Qualifications
Disaster Experience
Technical Approach Statement
Key Personnel
Financial Capability
The cost proposal form (to be submitted in a separate sealed envelope from the technical proposal)
Proposals shall be submitted by mail or hand delivery by 12:00 pm (noon) on September 10, 2026.
The address for submittals is:
27-009-LH
Debris Monitoring Services
Macon-Bibb County Procurement Department
700 Poplar Street
Suite 308
Macon, Georgia 31201
27-009-LH Debris Monitoring Services-RFP Rev