19-003-CW Macon-Bibb For Enrollment System

July 25, 2018

Published by admin

Important Notice to All Parties:
To ensure the proper and fair evaluation of RFPs, Macon-Bibb County prohibits any communication initiated by a bidder/offerer or its agent to an employee of Macon-Bibb County or to any members of the Macon-Bibb County Commission, the Macon-Bibb County Healthcare and Retirement Benefits Committee, and/or any agent, consultant or other advisor of Macon-Bibb County during the period of time following the issuance of the RFP, the opening of proposals, and prior to the time a decision has been made with respect to the Contract award. Any communication initiated by a bidder/offerer during evaluation should be submitted in writing and delivered to Macon-Bibb County, Procurement Department, 700 Poplar Street, Suite 308, Macon, Georgia 31201, or by e‐mail to Chauncey Wilmore at cwilmore@maconbibb.us. An appropriate Procurement employee of Macon-Bibb County may initiate communication with an offerer in order to obtain information or clarification needed to develop a proper and accurate evaluation of the RFP. Unauthorized communication by a bidder/offerer shall disqualify the offerer from consideration.


Macon-Bibb County Board of Commissioners are looking to provide an on line enrollment system for their employees which will provide ongoing eligibility management of their employees benefits along with reporting capabilities.


Macon-Bibb currently uses an enrollment system for these services however Macon-Bibb has an RFP out for the Medical, Dental, Life, Vision and Long Term Disability coverages and also requested an RFP for the benefits enrollment system as well.

Macon-Bibb would expect the finalist for the on line enrollment system to make presentation to the county manager; finance manager and HR team on Thursday August 30, 2018. Macon-Bibb County Administrative Team will make a selection by Tuesday September 4, 2018.

It would be Macon-Bibb’s expectation to have the benefit vendors selected and approved by September 11th.

The system will need to be operational for open enrollment meeting beginning on Tuesday November 13, 2018.

Section 1- Company Background and History
Section 2-Technology
Section 3-Enrollment Capabilities
Section 4-Communication Capabilities
Section 5-Reporting Capabilities
Section 6-Ongoing Data Management Support
Section 7-Implementation and training
Section 8-Ongoinf Administrator Support
Section 9-Legal and Compliance
Section 10-Security and Risk Management
Section 11-Pricing and Contracting
Section 12-Cobra Administration
Section 13-Direct Billing Services
Section 14-Verification Services
Section 15-Employee Support
Section 16-QMCSO
Section 17-Spending Account Administration
Section 18-Affordable Care Act

IV Time Line of Events and Process

Outline of dates for process and implementation

V. RFP Processes and Requirements

Macon-Bibb RFP for Enrollment System 7-24-18

Attachment A – Required Submittal Documents

macon-bibb oe presentation for 2018

Sample Enrollment Census to show classes and coverages

2018 Macon Bibb booklet (Read-Only)

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