A.   Invitation

1. Notice is hereby given that the Macon-Bibb County Board of Commissioners will receive sealed proposals (original plus 3 copies) in the Procurement Department, Suite 308, Macon-Bibb Government Center, 700 Poplar Street, Macon, Georgia 31201, until 12:00 o’clock NOON at the time legally prevailing in Macon, Georgia on Thursday, July 9, 2020 for Videoboard and Scoreboard System for the Macon-Bibb County, Georgia. NO PROPOSALS WILL BE ACCEPTED AFTER THIS DESIGNATED TIME.

2. Proposals will be publicly opened in the Macon-Bibb County Procurement Department Conference Room on Thursday, July 9, 2020 at 2:00 pm EST.

3. Minority, Women Owned and other Disadvantaged Business Enterprises are encouraged to participate in the solicitation process. Additionally, respondents are                               encouraged to use  M/W/DBE subcontractors where possible. Small and other disadvantaged businesses requiring assistance with the competitive process can                             contact Sam Henderson, Small Business Affairs at (478) 751-7120 or shenderson@maconbibb.us.

B. Solicitation Documents

20-090-LS Videoboard and Scoreboard System

Attachment A (MANDATORY DOCUMENT)

Pre-Bid Meeting Attendee Sheet

Addendum 1

Pre-Bid Sign in Sheet

Addendum 2

Official Bid Tabulation

1. Announcement of this Request for Proposal may also be posted on the Macon-Bibb County website at  www.maconbibb.us/purchasing/ and on the Georgia Procurement             Registry website https://ssldoas.state.ga.us./PRSapp/PR_index.jsp

C. Pre-Submittal

1. A pre-submittal conference is scheduled for 11:00 o’clock a.m., Wednesday, June 17, 2020 at the Macon Centreplex Coliseum (“MCC”), 200 Coliseum Drive, Macon, Georgia 31217. This conference is mandatory; vendor must be present in order to submit a proposal. Staff at the MCC will provide a tour of the videoboard and scoreboard mounting/installation areas in the arena, and answer any questions related to the work.

D. Bid Bond

1. Bids, in order to be considered, shall be accompanied by a bid bond, payable to the Owner, in amount not less than five-percent (5%) of the total base bid.
2. This bid security shall become payable to the Owner only if the bidder, to whom award is made, should fail to execute a contract with the Owner and furnish bond and insurance in accordance with terms of the contract within ten (10) days after notification of award.

E. Sealed Proposals

SEALED Proposals shall be delivered or mailed to:

Macon-Bibb County Procurement Department 

Attn:  Elizabeth Hall  

700 Poplar Street, Suite 308

Macon, GA 31201

478-803-0554

ehall@jamesbatesllp.com

Mark the outside of the envelope:

 “Bid # 20-090-LS – “Videoboard and Scoreboard System”