Notice is hereby given that the Macon-Bibb County Board of Commissioners will receive sealed bids in the Procurement Department, Suite 800, Macon-Bibb Government Center Annex, 682 Cherry Street, Macon, Georgia, 31201, until 12:00 NOON, at the time legally prevailing in Macon, Georgia on Thursday, November 20, 2014, for the alterations of an existing building for the “MIDDLE GEORGIA REGIONAL COMMISSION” located at 175 Emery Highway, Macon, Georgia. NO BID WILL BE ACCEPTED AFTER THIS DESIGNATED TIME.

Bids will be publicly opened and read in the Macon-Bibb County Procurement Department Conference Room on Thursday, November 20, 2014, at 2:00 P.M.

Bid documents may be examined and obtained at the office of the Architect, BTBB inc., 609 Cherry Street, Suite A / Macon, Georgia 31201 / Phone (478) 742-1208.

  • At a designated date and time, the building and area affected by the work of this project will be open for bidders to visit.
  • Bid documents will be provided by the Architect on CD-ROM in PDF format to interested bidders upon payment of fifty dollar ($50). Bidders are responsible for all charges associated with shipping bid documents.
  • The CD-ROM(s) provided by the Architect contains a full and complete set of plans and specifications for bidding this project. Bidders shall examine all bid documents carefully in order to prepare a complete bid for the project.
  • All parties receiving CD-ROM(s) are deemed by receipt to acknowledge the Architect’s copyright to the documents contained on the CD-ROM(s). The documents may be used only for the purpose of preparing a bid for the alterations of an existing building for the Middle Georgia Regional Commission, 175 Emery Highway, Macon, Georgia. Use of these documents for any other purpose is not permitted under any circumstances.

Announcement of this Invitation for Bids may also be posted on the Macon-Bibb County Procurement Page and/or the Georgia Procurement Registry website at

In order to be considered, bids must be accompanied by a bid bond, payable to the Owner, in amount not less than five-percent (5%) of the total base bid. The bid security shall become payable to the Owner only if the bidder, to whom award is made, should fail to execute a contract with the Owner and furnish bond and insurance in accordance with the terms of the contract within ten (10) days after notification of award.

Bid envelopes are to be sealed and identified on the outside as “ALTERATIONS TO THE MIDDLE GEORGIA REGIONAL COMMISSION – BID NO. 15-030-ND” and delivered to:

Macon-Bibb Government Center Annex

Procurement Department

682 Cherry Street, Suite 800

Macon, Georgia 31201

No bid may be withdrawn for a period of sixty (60) days after time has been called on date of bid opening.

The contract, if awarded, will be based on a lump sum price. Guidelines in the award of the contract will be Section 36-10-2.2, Official Code of Georgia Annotated. Upon award of the Contract, a pre-construction meeting will be held to discuss the project and to establish a schedule of work.

The bidder to whom award is made shall submit a Payment Bond and a Performance Bond, both in an amount of one hundred percent (100%) of the contract price. The bonding company/surety must be rated B+ or better in current Key Rating Guide as issued by A.M. Best Company, Oldwick, New Jersey. Bonds shall be executed by a company licensed and authorized to do business in the State of Georgia; and be accompanied by a power of attorney certifying that the persons executing the bond have the authority to do so.

A Pre-Bid Meeting will be held on Thursday, October 30, 2014, at 10:00 A.M. in the Board Room of the Middle Georgia Regional Commission, 175 Emery Highway / Macon, Georgia. Potential bidders are encouraged to attend.

Pre-bid Sign-in Sheet: Sign-In Sheet 103014

Addendum #1: addendum #1 – 103114

Addendum #2: Addendum #2 11/07/14

Addendum #3: addendum #3 – 11/10/14

Addendum #4: Addendum #4 – 11/14/14

Questions from Bidders: Questions from Bidders 11/07/14