Macon-Bibb County, Georgia
INVITATION FOR BIDS
FOR
UNIFORMS FOR PUBLIC WORKS DEPARTMENT
BID NUMBER: 21-014-FH
ISSUED: November 10, 2020
BIDS DUE NO LATER THAN 12:00 NOON ON THURSDAY, December 3, 2020
200-00
200-85
200-86
200-87
200-88
Macon-Bibb County Procurement Department
700 Poplar Street, Suite 308
Government Center
Macon, Georgia 31201
Uniforms for the Public Works Department
I. GENERAL
A. Invitation
1. Notice is hereby given that the Macon-Bibb County will receive sealed bids in the Procurement Department, Suite 308, Macon-Bibb Government Center, 700 Poplar Street, Macon, Georgia 31201, until 12:00 o’clock NOON at the time legally prevailing in Macon, Georgia on Thursday, December 3, 2020 for Uniforms for the Public Works Department for the Macon-Bibb County, Georgia.
2. NO BIDS WILL BE ACCEPTED AFTER THIS DESIGNATED TIME.
3. Bids will be publicly opened in the Macon-Bibb County Finance Department Conference Room on Thursday, December 3, 2020 at 2:00 pm.
4. Minority, Women Owned and other Disadvantaged Business Enterprises are encouraged to participate in the solicitation process. Additionally, respondents are encouraged to use M/W/DBE subcontractors where possible.
B. Bid Documents
1. Bid documents may be examined and obtained at the Macon-Bibb County Procurement Department, Suite 308, Government Center, 700 Poplar Street, Macon, Georgia 31201, by calling (478) 803-0554, or may be viewed and downloaded from one of the links included below:
Georgia Procurement Registry website http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100
Macon-Bibb County Procurement Page https://www.maconbibb.us/procurement/
C. Sealed Bids
1. Envelopes shall be identified on the outside as:
“Bid # 21-014-FH – Uniforms for the Public Works Department”
and delivered by hand or mailed to:
Macon-Bibb County Procurement Department
Attn: Frank Howard
700 Poplar Street, Suite 308
Macon, Georgia 31201
D. Validity
1. No bid may be withdrawn for a period of ninety (90) days after time has been called on date of bid opening.
E. Contract Award
1. The Contract, if awarded, will be based on total bid price.
2. Guidelines in the award of this Contract will be Section 36-91-2, et seq., Official Code of Georgia Annotated.
F. Payment Conditions
1. Change Orders shall be required for any variance from Contract or plan sheets. Any change in the Contract Price resulting from a Change Order shall be determined by mutual agreement between the County and the Vendor as evidenced by the change in the Contract Price being set forth in a Change Order executed by both parties. If no agreement is reached, then the change shall be determined by the actual and reasonable increases or decreases in the Vendor’s costs of performance resulting from revisions in the work attributable to the change. Such increases as a result of changed or extra work shall be limited in an amount not to exceed a combined total of 10%. Insurance and bond premiums shall be added on top of the 10% combined total markup.
2. Any unauthorized work or material change will not be paid for unless a Change Order has been issued prior to the completion of work.
II. INSTRUCTIONS TO BIDDERS
A. Definitions
Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in these specifications, it shall mean Macon-Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County Board of Commissioners.
Wherever the term “work” occurs in these specifications, it shall mean the work as defined herein, including, all labor, materials, equipment, transportation, and supervision necessary to complete the Contract.
B. Related Documents
1. Required Submission Documents (Attachment “A”)
2. Requisition Report (Attachment “B”)
C. Bidder’s Representation
1. Each bidder, by making his bid, represents that he has:
a) Read and understands the bidding documents;
b) Visited the site and become familiar with the local conditions under which the work is to be performed.
2. Bidders shall examine the areas wherein work of this project is to be carried out and shall take into consideration all conditions that might affect his work.
a) Failure of the bidder to inspect firsthand the areas affected by work in this project shall not relieve him of the obligation to comply fully with the Requisition Report as defined herein.
b) No consideration will be given any claim based on lack of knowledge of existing conditions, except where the Contract Documents make definite provisions for adjustment of cost or extension of time due to existing conditions that cannot be readily ascertained.
D. Document Discrepancies
1. Should the bidder find discrepancies in, or omissions from the documents, he shall at once notify the Macon-Bibb County Procurement Department.
2. Requests for Interpretations of the Requisition Report shall be made in writing to the Macon-Bibb County Procurement Department no later than November 26, 2020 at 5:30 pm EST to fhoward@maconbibb.us
3. Any subsequent instructions to bidders will be issued in the form of addenda to the specifications and sent to the bidder. All addenda shall be enumerated in the Bid Form.
4. All definitions set forth in the specifications are applicable to this Instruction to Bidders, the Bid Form and the proposed Contract Documents including, but not limited to, drawings, project manual, and any addenda issued prior to receipt of bids.
a) Addenda are written or graphic instruments issued prior to the execution of the Contract that may modify or interpret the bidding documents by deletion, additions, clarifications or corrections.
b) Addenda will become part of the Contract Documents when the Contract is executed.
E. Submittals
1. In order for bids to be considered, the complete bid document package shall be submitted including each of the following completed documents.
a) Bid Form (included in this bid document)
b) Attachment “A” Required Submission Documents
· Bidder Information Form
· Bidder’s Qualification Form
· List of Sub-Contractors
· Minority Participation Goal
· Financial & Legal Stability Statement
· Insurability Statement
· E-Verify Affidavit
F. Reservations
1. The bidder acknowledges that Macon-Bibb County reserves full freedom (in addition to the right to reject any and all bids) in awarding bids to consider all available factors including, but not limited to, price, the provision of needed and unneeded features, usefulness to the using department and prior County experience. In addition, the bidder recognizes the right of the Owner to reject a bid if the bidder failed to furnish any required submittals on the date required by the bidding documents, or if the bid is in any way incomplete or irregular. Hence the County may award bids to other than the lowest bidder if in the judgment of the Board of Commissioners the interest of the County will be best served by award to another.
2. Macon-Bibb County reserves the right to adjust the project scope as necessary to meet the budget. Upon determination of the “Apparent Lowest Qualified Bidder”, and if the lowest Lump Sum quote is above the intended budget, the Owner shall meet with said Apparent Lowest Qualified Bidder to adjust the project scope as necessary to meet the prescribed budget. This exercise is intended to reduce the total lump sum by deleting items from the Construction Bid Items Schedules until the budget is met without having to re-bid the project.
G. Surety and Insurance Companies
1. The Contract provides that the surety and insurance companies must be acceptable to the Owner. The bidder shall require the attorney in fact who executes the required bonds on behalf of the surety to affix thereto a certified and current copy of his power of attorney indicating the monetary limit of such power.
III. EXECUTION
A. Specifications
1. The Vendor shall provide all services as outlined in Attachment “B”- Requisition Report, attached hereto and incorporated herein.
B. Schedule
1. The Vendor shall deliver uniforms within 30 calendar days following execution of the Contract.
IV. WARRANTY
A. The Vendor shall guarantee all labor and workmanship for minimum of one (1) year from date of completion.
Attachment A – Required Submission Documents
Attachment B – Requisition Report