INTRODUCTION:
MACON BIBB is requesting Proposals for the Employee Benefits Insurance Broker and Consulting Services. Instructions for preparation and submission of a proposal are contained in this packet. Proposals must be typed or printed in ink.

MACON BIBB provides equal opportunity for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap or veteran status. This policy ensures all segments of the business community have access to supplying the goods and services needed by MACON BIBB.

PURCHASING CONTACT FOR THIS REQUEST:
All questions concerning this RFP and all questions arising subsequent to award are to be addressed via email to Chauncey Wilmore at cwilmore@maconbib.us
To maintain a “level playing field”, and to assure that all proposers receive the same information, proposers are requested NOT to contact anyone other than the contact above until after the award of the contract. Doing so could result in disqualification of the proposer.

PROPOSAL COPIES FOR EVALUATION:
One Electronic Copy or in Adobe PDF format and 20 Hard Copies will be required for review purposes, with one hard copy being identified as the Original Copy.

CONTRACT TERM:
The Contract Term will be a one year contract, 7/1/2019 with the option to renew two (2) additional one year periods.

Because this contract contains two (2) renewal periods and the price of materials is subject to change from year to year, it is appropriate to allow the Contractor to offer price increases prior to the renewal of the contract for the following year. Therefore, 90 days prior to the end of the contract, the Contractor will advise MACON BIBB in writing of their desire to renew the contract and will provide MACON BIBB with an updated price list (this should be the same price list from the original bid with any necessary additions that became evident during the previous year’s operations). MACON BIBB will review the price increases and if necessary, negotiate with the Contractor to finalize pricing. Once both parties have agreed to the contract extension pricing, MACON BIBB will prepare an Amendment to the original contract outlining the extension period, the new pricing that has been approved by both parties, and any other changes to the contract that become necessary to improve the operational effectiveness of the Agreement.

DUE DATE:
Proposals will be received by MACON BIBB no later than 12 noon on Thursday 4/25/2019, at 700 Poplar Street Suite 308 Macon , Ga 31201. Proposals received after this time will not be accepted.

19-030-CW RFP-Employee Benefits Insurance Broker and Consulting Services

Attachment A – Required Submittal Documents