GENERAL
A. Invitation
Notice is hereby given that Macon-Bibb County will receive responses from qualified sports lighting providers to the Request for Proposals (original copy plus 5 copies) in the Procurement Department, 700 Poplar Street, 3rd Floor, Macon, Georgia 31201, until 12:00 o’clock NOON at the time legally prevailing in Macon, Georgia on Thursday, October 12, 2017 for Sports Lighting for Macon- Bibb County.
                                                     NO LATE RESPONSES WILL BE CONSIDERED
The names of responding firms will be publicly read on Thursday, October 12, 2017 at 2:00 P.M. in the Macon-Bibb County Conference Room, located on the 3RD Floor of the Government Center at 700 Poplar Street, Macon Georgia 31201.

B. Definitions
Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in this document, it shall mean Macon-Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County Board of Commissioners.

C. Solicitation Documents
Announcement of this Request for Proposals may also be posted on the Macon-Bibb County website at www.maconbibb.us/purchasing and on the Georgia Procurement Registry website https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp

18-011-CW Macon Coliseum Sports Lighting

Attachment A – Required Submittal Documents

PRE- BID SIGN IN SHEET

Addendum #1

Addendum #2

D. Mandatory Pre-Submittal meeting
A pre-submittal conference is scheduled for 10:00 o’clock a.m., Wednesday, September 20, 2017 at located at 200 Coliseum Drive, Macon, GA 31201. Please meet in the main lobby. This conference is mandatory; contractor must be present in order to submit a proposal.

E. Bid Bond
Bids, in order to be considered, shall be accompanied by a bid bond, payable to the Owner, in amount not less than five-percent (5%) of the total base bid.
This bid security shall become payable to the Owner only if the bidder, to whom award is made, should fail to execute a contract with the Owner and furnish bond and insurance in accordance with terms of the contract within ten (10) days after notification of award.

F. Insurance Requirements
Insurance coverage shall be carried with an insurance company licensed to do business in the State of Georgia. All coverage should be written with insurance company with a Best Rating of A or better. Insurance shall be obtained prior to commencement of work and shall remain in force throughout the period of the contract. Macon-Bibb County shall be named as additional insured on the policy.
Workers’ Compensation: Statutory
Errors and Omission: $1,000,000
General Liability: $1,000,000
Automobile Liability: $1,000,000

G. Submittals
Responses must be sealed and identified on the outside of the package as and delivered to
                                                     “RFP # 18-011-CW – “Macon Coliseum Sports Lighting”
Macon-Bibb County Procurement Department
700 Poplar Street, Suite 308
Macon, Georgia 31201                                                                                                                                                             Telephone: (478) 803-0551

Submissions may not be withdrawn for a period of one hundred-twenty (120) days after the deadline on date of closing. Macon- Bibb reserves the right to reject any and all submissions and to waive technicalities and formalities. Respondents shall carefully read the information contained herein and submit a complete response to all requirements and questions as directed. Submittals and any other information submitted by in response to the RFP shall become the property of Macon-Bibb County.