1. Notice is hereby given that Macon-Bibb County will receive sealed bids in the Macon Bibb County Procurement Department, 700 Poplar Street – Suite 308, Macon, Georgia 31201, until 12:00 noon on Thursday, July 13, 2017- Bartlett Street Ditch Drainage Repair Project, for the Macon-Bibb County Government.
NO BIDS WILL BE ACCEPTED AFTER THE ABOVE TIME
2. Bids will be publicly opened and read in the Macon Bibb County Procurement Department conference Room on July 13, 2017– starting at 2:00 pm.
3. Minority, Women Owned and other Disadvantaged Business Enterprises are encouraged to participate in the solicitation process. Additionally, respondents are encouraged to use M/W/DBE subcontractors where possible. Small and other disadvantaged businesses requiring assistance with the competitive process can contact Dr. James Louis Bumpus, Director of Small Business Affairs at (478) 951-2192 or firstname.lastname@example.org .
B. INSTRUCTION TO BIDDERS
1. Intent: It is intended that the Instructions to Bidders and General Conditions shall define and describe the complete work to which they relate.
2. Work to Be Done: The work to be performed under this contract generally consists of new drainage ditch construction, enhancement to existing ditches (adjacent to 1154 Bartlett Street), and replacement of some of the existing drainage pipes. The project will require, but may not be limited to, dewatering, traffic control, storm drainpipe installation, junction box installation, unclassified excavation grading, base and pavement construction, grassing, and erosion control measures. Also included is construction of wing walls. All work shall be in accordance with the Technical Specifications. All material shall conform to the specifications contained in the Technical Specifications
3. Site Examination: The Bidder is advised to examine the location of the work and to inform himself fully as to its conditions; the conformation of the ground; the character, quality and quantity of the products needed preliminary to and during the prosecution of the work; the general and local conditions and all other matters which can in any way affect the work to be done under the Contract. Failure to examine the site will not relieve the successful bidder of his obligation to furnish all products and labor necessary to carry out the provisions of his contract.
The Bidder shall notify the County of the date and time he proposes to examine the location of the work. The Bidder shall confine his examination to the specific areas designated for the proposed construction, including easements and public rights of way. The Bidder is solely responsible for any damages caused by his examination of the site.
4. Determination of Successful Bidder: The Contract will be awarded to the lowest responsive, responsible bidder, if awarded.
a) Responsibility: The determination of the bidder’s responsibility will be made by the County based on whether the bidder:
i. maintains a permanent place of business;
ii. has the appropriate technical experience; and
iii. has adequate plant and equipment to do the work properly and expeditiously and has suitable financial means to meet obligations incidental to the work.
The Bidder shall furnish to the County all such information and data for this purpose as the County may request. The County reserves the right to reject any bid if the evidence submitted by, or investigation of, the bidder fails to satisfy the County that he is properly qualified to carry out the obligation of the Contract.
b) Responsiveness: The determination of responsiveness will be made by the County based on a consideration of whether the Bidder has submitted a complete Proposal form without irregularities, excisions, special conditions, or alternative bids for any item unless specifically requested in the Proposal form.
5. Bid Alternates: Bidders are requested to review Bid alternates, if any, as outlined on the Proposal Form
6. Contract Time: Contract time shall consist of Ninety (90) consecutive calendar days for the completion of work, to be computed from the date of the Notice to Proceed. Liquidated damages may be assessed at One Hundred Dollars ($100.00) per day.
7. Submission of Bids: Bids shall be submitted at the time and place indicated in the Invitation. Macon-Bibb County will not accept late bids. Bidders are reminded that documents and information in the possession of Macon-Bibb County will be treated as confidential/proprietary information only to the extent permitted by the Georgia Open Records Act, and will be exempt from disclosure to a third party only to the extent permitted by the Georgia Open Records Act. Should you believe that your bid contains any trade secrets you must submit an affidavit, along with the bid/proposal, that states that specific portions of the bid/proposal contain trade secrets as defined by Georgia law (Article 27 of Chapter 1 of Title 10 of the Official Code of Georgia). Furthermore the affidavit must be detailed, citing specifically (citing paragraphs, articles, provisions, pages, etc.) the portions of the bid/proposal containing any trade secrets.
On the outside of the envelope, containing the bid shall be noted the following:
IFB # 18-001-CW BARTLETT STREET DITCH DRAINAGE REPAIR PROJECT
**If sending Proposal via UPS, FedEx or USPS, please list the above information on the outside of the shipping package/envelope to ensure there is no error in opening.**
8. Bid Fee Form: Bids shall be submitted on the Bid Forms included. Bids shall be based upon a lump sum to complete all work in the specifications and any all directions to Bidders at no additional cost to the Macon-Bibb County Board of Commissioners.